Many of us have a list of things to do (to-do list), but just because it’s on the list, it doesn’t mean it will get done. Ideally, you do it all at once. David Allen in “The Two-Minute Rule,” suggests anything that can be done in less than two minutes should be done all at once, rather than added to the to-do list.
There are 5 basic decisions to be made when something new arrives:
- Do your homework on the task as soon as it arrives
- Delegate this task to someone more prepared or with more time
- Put it on schedule to do it later
- Archive it to get to this at another time
- Delete it and forget about it
Other things we can do to be more productive are:
- Eliminate distractions
- Combine the same tasks to do them all at once. You can’t be productive if you switch from task to task all day. It is most convenient to group the tasks.
- Identify priorities
- Learn to say no
To get tasks done, there are several tools we can use to help us be more productive:
1) Wunderlist: It’s synchronized on all devices (computer, iPad, cell phone) and you have access to everything everywhere. It can be a notepad and organizer where completed tasks are marked. It helps to know the degree of productivity in a day.
2) Evernote: You can save everything digitally and have quick access. Saves time searching for annotations.
3) Text Expander: This is another tool that can save you a lot of time because it gives you instant access to your resources.
4) Alarm: This tool can give you a period to perform tasks and assign the appropriate time for each one.
